Frequently Asked Questions (FAQ/Help)
The Center for Photographic Art uses an automated process to notify our members of their account status.
The “executive summary” is this: if you recently renewed, and still got an “expired” email, we apologize, and you can ignore that email. If you want to know more, read on:
The publisher of our automated email software does not properly update the “expired” mailing list, which is created at the time you joined, rather than on the day you are scheduled to expire. So, the list is one year old, and your expiration date is “left over” instead of being edited out. We have protested to the authors on this several times, and just get back “we are working on it” each time.
Most members (those who signed up thru our website) are “Sustaining Members” and we thank you for that. Your card was charged when you joined and automatically each year to keep your membership active. (You may change this by logging into your account online. See the FAQ for more information.)
These members will get a reminder notice a week before the card is charged, and a thank you notice once this year’s renewal is complete. You do not need to do anything, nor to contact us: the process is automatic.
Memberships paid for by check, or otherwise manually entered into our system are not sustaining, and have an expiration date, a year after the date you joined.
These members will get an advance notice, and another one on the day your membership actually expires.The system also sends our subsequent reminders if you do not renew, the last one of which comes 5 weeks after expiration. Please wait until your membership has actually expired before renewing, and then follow the renewal instructions on the website, found in the FAQs.
Following the renewal instructions is important because if you just join again, you will end up with two memberships, one current and one expired… and the expired one will keep annoying you with reminders.
So, again: members who signed up through the site will get two courtesy emails, one before and one after the automatic renewal, and do not need to take any action at all.
Members who joined thru the gallery, or by check, will need to renew manually, following the instructions on the site.
Thank you for your continuing support of The Center for Photographic Art !
If you are using a recent version of Safari web browser, you’ll notice that videos will not play. This is true not just on our site, but on all sites that embed videos. Here’s the fix:
The problem with videos is a “feature” of Safari. The recent versions have autoplay turned off.
To fix it, visit the site where the video will not play.
Under the Safari menu in the upper left of your screen, select “Settings for this website…”
Click the dropdown next to “Auto-play” and choose: Allow All Auto-Play.
There are two kinds of emails: one is “expired” (or “about to expire”) and the other is just a courtesy reminder that your sustaining membership will be automatically charged in a week or so. If you are a sustaining member, you do not need to do anything; it’s all automatic, and you can stop reading here, with our thanks.
If, on the other hand, you are on a year-to-year membership, and did get an “expired” email, you need to be logged in to renew your account.
To renew do this:
- Log into “My Account”, which you will find under the “Members” menu.
- Enter your “Dashboard” and click on “My Subscription” on the left-hand side.
- The fifth item down on the right is “Actions” where you can a) cancel; b) change your payment method; and c) Renew Now
- Click on “Renew Now” and you’ll be taken to the membership page. Select the membership level you’d like, and follow the on-screen instructions.
Note: If you are a Member Photographer, please choose “member photographer” when you renew. If you do not, and choose some other membership level, your member photographer’s listing will be removed!
THANK YOU for being a supporting member of The Center for Photographic Art !
(Expiration notices will soon be a thing of the past, since all new memberships, and renewals, become “sustaining” memberships, just like PBS. Once a year you’ll get a reminder just before you are automatically renewed.)
Pretty simple: click on the “Members” menu, and look at the first item. If you are already logged in, the first item will say “Click to log out”.
If you are not logged in, the first item will say “Click to log in” and it will take you to the login page.
If you have forgotten your password, instead click on the “Members” menu and choose “My Account” or “Log in/out.” Then click on “Lost Your Password?” and follow the instructions.
First: THANK YOU!
For several decades, until June 2017 in fact, we pretty much kept membership records in a spreadsheet, updated by hand, a tedious and error-prone system. A lot of staff time (read: Chris-time) went into nothing but trying to keep things up to date. We needed to make a change, and in early 2017, the new website came on line.
On June 20 of 2017, our web designer, Tracy Valleau, added the long-awaited automated membership features. The new system would take payment; add a site user and a new member; record the start and end dates; print labels… Chris was in heaven.
But (there’s always a “but” isn’t there?) the automated system needed more information than we had. We never kept credit card numbers, for example. So what we did was import a list of all our memberships that were active on June 20, 2017. If your membership had lapsed before that date, your information was not imported, simply because you were technically no longer a member.
We imported hundreds of names and then started sending out email to folks asking them to at least create a new password in their new account. And now, the system could look at expiration dates of those active members, and send out email reminders as they expired.
We also manually sent out expiration notices to those of you who were not imported into the system (because you expired before June 20, 2017.)
So, when you get an expired membership notice, you’ll be asked to purchase through the new website system. If your membership expired before the new system was in place, you’ll just create a new membership. If your membership expires between June 20, 2017 and June 20, 2018, you’ll renew at the same place as new members, but if you use your email address as we have it on record, then you’ll be properly renewed. (The automated system works on email addresses to identify you.)
And, by the time June 20, 2018 rolls around, virtually everyone will have renewed online, and we can remove this particular FAQ.
We greatly appreciate your patience and understanding as we make this transition.
Not to mention how much we appreciate your years of membership. You are why we do this!
You must be logged in to see and get member discounts. Most discounts appear automatically on the page, showing both the non-member price (with a line through it) and your member’s discounted price. Other than logging in, there is nothing special you need to do. The discount will be applied during checkout.
Sometimes, the discount is in the form of a coupon or code. In that case, you’ll find that listed as a separate entry in the “Members-only” menu (the one you used to get here.) Note: you must be logged in to access that as well.
After you have logged in, and unless you explicitly log out, your web-browser will likely remember that you are logged in, and you need do nothing more than simply visit the site, and your browser will remember the state. (This is a function of your own browser settings on your computer or phone, and is nothing over which we have any control.)
To change your account information, such as address, phone number and so on, log into “my account” and click on “Addresses”. Under the resulting “Billing address” click on the “edit” button and select the field you want to change.
Yes, indeed. You can change your account, upgrade or downgrade, and you will be credited with the amount you have already paid.
It is important that you follow each of these steps exactly, or you will not be credited with the pro-rated amount you have already paid.
Here are the steps you need to follow:
- Log into your account using “My Account” from the “Members” menu
- Click on “Subscriptions”.
- Next to your subscription listing, at the right hand edge, click on “View”
- Scroll down to “Subscription Totals”
- Click “Upgrade or downgrade” next to your subscription name.
That takes you to the regular signup page, BUT when you select your new membership level, and click on “Continue”, the payment due will be adjusted to reflect a deduction of the amount you have already paid. The amount you are pay now will appear as a “sign up fee” and will also appear in the “total” column. That will be followed by the full amount you will be charged next year, when renewal time comes around.
So, what are the details of upgrading my account?
Pretty much like you’d expect. Let’s say you’ve got a Senior membership, at $40 yer year, and three months have gone by since you purchased it. That would mean that we owe you for the remaining nine months, or $30 total.
That $30 will be credited toward your new membership level.
Suppose you decided to upgrade to a Member Photographer level, which is $150 per year. Your new Member Photographer membership will begin now, and run for one year, until this date next year. But we owe you $30, so your card will only be charged $120. (Next year, when your membership expires, your card will be charged the full $150, of course.)
Here’s a caveat however: the will all happen automatically only if you signed up for your current (Senior) membership directly on our new site. Since the site memberships came on line June 20, 2017, if you were a member before that, the site cannot know about your credit card, and so we cannot apply an automatic prorated credit.
In that case, you will end up being charged the full $150, and we will have to manually refund the appropriate amount. The good thing is that if you sign up through our system now, then everything is updated and automated: no more hoops to jump thru!
If it is the case that you’re upgrading your membership and you still have some time left on your previous one, go ahead and make the full purchase, and then call the office, or email us, and we will credit your card. Once you’re “in the system” you can upgrade and downgrade without any such issues.
There are two reasons the system might not recognize your email address:
- The one you entered is not the one we have on file for you. If necessary, please email us, and we’ll look it up for you.
- Your membership was expired when we transitioned to the new system, and so your membership was not included in the new database. If this is the case, simply join again, and a new record will be created. This is a one-time-only thing, and once you’re in the new system, everything should “just work.”
Sustaining members are in control of their own account. You may change your payment information or cancel your membership.
To do either, you must log into your account first.
Then select “Subscriptions” from the column on the left.
In the resulting screen on the right, find the subscription you want to alter, and click on “View>>” at the right end of the listing.
In the resulting screen, you’ll see the subscription information, and about 4 lines down “Actions” you can take on the account.
Click on the one you want to use, and follow the instructions.
Sustaining memberships are just like your membership with Public Television or NPR: they automatically renew each year. No more accidentally lapsed memberships; no more logging in to renew*; no more missed reminders. As a friendly memory jog, you will receive an email a month before the automatic renewal, but these are just courtesy notifications, and do not require you to do anything. (On the other hand, if you disagree with the sustaining arrangement, then just simply wait for the reminder email, and log in to your account and cancel it at that time.) If you wish to renew, all you have to do is nothing; simply ignore the reminder email, and your renewal will be processed automatically.
For your security, we do not keep your credit card number on file, and that’s why for all the previous years, you had to remember to renew manually. And since we didn’t keep it, we cannot set up an automatic renewal until you provide it again, in the first order you place on our new online system. (That tells the card processor that you have a sustaining membership.)
So, if you have not renewed using our website, the;n when your membership comes around the next time (and only the next time) we will send out the usual reminder email, and ask you to log in and renew. From then on, everything will be automatic.
If you know your current password, and want to change it, just log into “My Account” and click on “Account details” and fill in your previous and your new password.
If you have lost or cannot remember your password, go ahead and try to log into “My Account” (or “Log in/out”) and on the log-in screen, look for “Lost your password?” Click on that phrase, and enter your email address. It MUST be the same email address you used when you signed up.*
You will be emailed a special link that will allow you to put in a new password. Please record it somewhere.
The system will hint that 12 characters is best, but anything that rises above “Weak” to “Medium” or higher will do, regardless of the number of characters. It is possible to have a medium strength password of 8 characters or less.
Because web-browsers can remember your password for you, or you can use a password manager, there is no need to memorize your password, and you can make it as strong as you like. We recommend password managers not just for the CPA, but for your own safety, because they allow you to easily have different passwords for each account (like your bank, credit card company, CPA and so on) and they will automatically insert them for you. No need to remember anything! Two excellent choices for Mac or PC are 1Password or LastPass.
Finally, “Can’t I have my old password back?” Nope – it would not be much of a secret password if we had it, would it? We do not know your password and we cannot get it. You’ll have come up with a new one. This is for your security.
*(If you cannot remember your email address, you’ll have to contact the office for help.)
All member information is under the “Members” menu item.
To access your account, choose “My Account” from the home menu. If you are not logged in, you will be asked for your name (or email) and password associated with your account.